How to Copy and Paste Text or Files on a Mac: 4 Simple Ways

Do you want to copy text from one window and paste it into another? It’s easy to copy and paste text on your computer using Mac’s built-in menu bar, trackpad, or keyboard shortcuts. You can also copy and paste files if you need to move them to a different folder. This wikiHow will show you how to copy and paste text or files on your Mac computer.

Things You Should Know

• Use the keyboard shortcuts “Command + C” to copy and “Command + V” to paste.
• Select the text you want to copy. Click “Edit” in the menu bar, then “Copy”. Click the new destination, then click “Paste”.
• Two-finger click the selected text. Click “Edit” in the drop-down menu, then “Copy”. Click the new destination, then click “Paste”.

Steps

Using Keyboard Shortcuts

1. Select the text you want to copy. Click and drag the cursor to highlight the text you want to copy in your document or on a website.^[1]
   • Using keyboard shortcuts may be an easier way to copy and paste for some Mac Pro users.
2. Press . This keyboard combination will copy the selected text to your clipboard.
   
3. Go to the place in which you want to paste the text. You can paste text into any text field or document.
   
4. Press . This keyboard combination will paste the copied text.
   
   • To Paste and Match Style, press Shift + Option + Command + V.
     • This can be helpful if you copied text that has a different size or font style and only want to paste the plain text.

Using the Menu Bar

1. Go to the text you want to copy. You can copy text in order to paste it into another document or text field.
   
2. Select the text. To select text, click and drag your mouse across it to highlight it.
   
3. Click . It’s on the left side of the menu bar that’s at the top of your Mac’s screen. A drop-down menu will appear.
   
4. Click . You’ll see this option in the Edit drop-down menu. Doing so copies any selected text to your Mac’s clipboard.
   
5. Go to the place in which you want to paste the text. You can paste text into any text field or document, such as a Pages file or TextEdit document.
   
   • If you’re pasting text into a text field, make sure you click the text field before proceeding.
6. Click . It’s in the menu bar. The drop-down menu will reappear.
   
7. Click . It’s in the drop-down menu. You should see your text or file(s) appear in the selected space.
   
   • If you’re pasting formatted text into a document, you can click Paste and Match Style to format the text with the document’s style. This can be helpful if you copied text that has a different size or font style and only want to paste the plain text.

Using the Trackpad

1. Enable secondary click. You must have this feature enabled in order to use the trackpad to copy and paste. Be sure to update your Mac computer.^[2]
   
   • Click the Apple logo in the top-left corner of the screen.
   • Click System Preferences… → Trackpad → Point & Click.
   • Check the box next to Secondary click to enable “Click with two fingers”.
   • If this box is checked, secondary click is already enabled.
2. Find the text you want to copy. Go to the document or folder where the content is located.
   
3. Select the text. To select text, click and drag your mouse across it to highlight it.
   
4. Two-finger click the selected text. Place the mouse cursor over the selected text, and then press the trackpad with two fingers. This will open a drop-down menu.
   
   • This is how you right click on a Mac.
5. Click . It’s in the drop-down menu. Doing so will copy the selected text to your Mac’s clipboard.
   
6. Go to the place in which you want to paste the text. You can paste text into any text field or document.
   
7. Two-finger click a text field or a blank space. A drop-down menu will appear.
   
8. Click . It’s in the drop-down menu. You should see your text appear in the selected space.
   

Copying and Pasting Files

1. Select a file to copy. You can select a file by clicking it once.
   
   • If you want to select multiple files at once, hold down the Command key while clicking each file.
2. Click . It’s on the left side of the menu bar that’s at the top of your Mac’s screen. A drop-down menu will appear.
   
3. Click . You’ll see this option in the Edit drop-down menu. Doing so copies any selected files to your Mac’s clipboard.
   
   • You can also use the keyboard shortcut Command + C.
4. Go to the place in which you want to paste the file. Files can be pasted into most folders on your computer.
   
   • Use the Finder to find a specific location.
5. Click . If you copied multiple files, you’ll see Paste (number) Items.
   
   • This will place a copy of the file in the specified location.
   • If you want to move files with copy and paste, hold the Command key while the Edit drop-down menu is open. Paste Items will change to Move Items Here.
     • This will remove the file from the original location and move it to the new location.
     • You can also use the keyboard shortcut Option + Command + V.

Tips

• If you have a Mac with a mouse (e.g., an iMac), pressing the right side of the mouse will prompt a drop-down menu with Copy and Paste options.
• You can use the “Cut” feature to delete text from a document or text field after copying it to your clipboard. You’ll find Cut in the Edit drop-down menu, or you can press Command + X to cut selected text.

Warnings

• Some text won’t be viewable in certain contexts. For example, copying a text message with emoji in it from your Mac’s Message app and pasting it into a text field on Facebook or similar may result in some of the emoji not showing up.
• Copying another item or piece of text before you have a chance to paste the last-copied item or piece of text will overwrite the previously copied information. This can be disastrous if you’re copying and pasting sensitive information between documents or folders.

Related wikiHows

• Take a Screenshot on a Mac

References

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